Privacy Policy

Last updated: January 15, 2026

This Privacy Policy explains how TravelPhotoMatch (“we”, “us”, “our”) collects, uses, stores, and protects your personal data when you visit or use our website and services (the “Platform”). It also explains your rights under applicable data protection laws, including the GDPR.

1. Data Controller

The Data Controller responsible for personal data processing is:

Mr Wood Italy
VAT: IT020221204774
Address: Via Modenese 458, Pistoia (PT), Italy
Email: hello@travelphotomatch.com

2. Who This Policy Applies To

This Privacy Policy applies to all users of the Platform, including: Travelers, Photographers, and website visitors.

3. Personal Data We Collect

Depending on how you interact with the Platform, we may collect:

  • Account data: name, email address, password (encrypted), profile information.
  • Booking data: destination, dates, session details, notes, booking ID, and status.
  • Communication data: messages exchanged through the Platform and support requests.
  • Photographer data: portfolio images, bio, services, availability, and professional details provided voluntarily.
  • Payment data: transaction status, payment identifiers, and billing metadata. We do not store full credit or debit card details.
  • Photo delivery data: email address, delivery status, and secure download links for digital photo galleries.
  • Technical data: IP address, browser type, device information, log files.
  • Marketing & analytics data: interactions with ads, pages visited, and aggregated usage statistics.

4. How We Deliver Photos

Final edited photos are delivered digitally, typically via email notification containing a secure download link or access instructions. The exact delivery method may vary depending on the Photographer and service type.

5. Purposes of Processing

We process personal data to:

  • Provide and operate the Platform and its features
  • Manage bookings, confirmations, cancellations, and refunds
  • Facilitate communication between Travelers and Photographers
  • Process payments securely
  • Deliver digital photo galleries
  • Provide customer support
  • Improve our services and user experience
  • Run marketing campaigns and advertisements
  • Comply with legal and tax obligations

6. Legal Bases for Processing (GDPR)

We process personal data based on one or more of the following legal bases:

  • Performance of a contract
  • User consent
  • Compliance with legal obligations
  • Legitimate interests (platform security, analytics, marketing)

7. Marketing, Advertising & Analytics

TravelPhotoMatch may run advertising and marketing campaigns worldwide, including in the United States, Japan, and other non-EU countries. These campaigns may use cookies, pixels, and similar technologies provided by third-party partners (such as advertising and analytics platforms) to measure performance and improve relevance.

Where required by law, your consent will be requested before activating marketing or tracking technologies. You can manage your preferences at any time through our Cookie Policy or browser settings.

8. Data Sharing

We may share personal data only when necessary, including with:

  • Photographers involved in your booking
  • Payment service providers
  • Email and communication service providers
  • Analytics and advertising partners
  • Authorities when legally required

We never sell your personal data.

9. International Data Transfers

Some of our service providers may be located outside the European Economic Area (EEA). When data is transferred internationally, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent legal protections.

10. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Policy, comply with legal obligations, resolve disputes, and enforce agreements.

11. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data
  • Request correction or deletion
  • Object to or restrict processing
  • Withdraw consent at any time
  • Request data portability

To exercise your rights, contact us at hello@travelphotomatch.com.

12. Cookies

We use cookies and similar technologies to operate the Platform, analyze traffic, and support marketing activities. For full details, please see our Cookie Policy.

13. Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. Continued use of the Platform constitutes acceptance of the updated Policy.

15. Contact

If you have questions about this Privacy Policy or how we handle personal data, contact us at hello@travelphotomatch.com.